Made to order
You end withstock moved
3 screens · about 5 min
For production, planning
Manufacturing · ERPNext live demo
Work sent out and back: a live ERPNext demo
From Purchase Order to Subcontracting Receipt, on the real ERPNext screens of a demo company, with a guide on each step.
- No sign-up
- No card
- No account
Purchase Order
- Company
- Mith Demo Traders
- Step
- 1 of 4
The order to the supplier: what you agreed to buy, how many and at what price.
You end with job work received back4 screens · about 6 minFor Production, planningFits Manufacturing, Automotive
What this flow is
Some work is done outside: a job worker coats, plates or machines your parts. You send them material, they send back finished goods, and the material has to be accounted for.
Here the purchase order is for the job work, the subcontracting order lists the material you supply from the bill of materials, a stock entry moves it to the job worker's warehouse, and the subcontracting receipt brings the finished parts back, using up what was sent.
Before and after
| Without it | With it |
|---|---|
| Material sent out on a challan and forgotten | Material moved to the job worker's warehouse |
| No idea what the job worker holds | Their stock is a warehouse you can see |
| Finished parts costed by guesswork | Costed at material plus the job-work charge |
| Shortfalls found at year end | What came back is set against what went out |
Screen by screen
Each step is a real ERPNext screen in the demo company. FlowMentor points at what to fill in.
Purchase Order
The order to the supplier: what you agreed to buy, how many and at what price.
Subcontracting Order
The job-work order: the material you supply to the job worker, worked out from the bill of materials.
Stock Entry
A stock movement: goods issued, moved between warehouses, or used up and made into finished goods, with stock and value updated.
Subcontracting Receipt
The finished work back from the job worker, with the material you supplied used up against it.
Inside the demo company
Mith Demo Traders, a made-up company that makes and sells kettles and toasters. It isn't GST-registered, so its documents carry no tax.
The order for coating 20 steel bodies goes to Satara Coaters; you send the material and receive the coated bodies back. The WhatsApp and SMS messages and the train are in MithUniverse only.
You're signed in as a demo visitor. Nothing is emailed, and what you make is removed 15 minutes after you finish.
Who uses it
And what each of them gets from it.
Production planning
Sends work out with the right material.
Stores
Sees the material held at each job worker.
Accounts
Gets finished parts at their true cost.
A guide on every screen
FlowMentor is our guide app for ERPNext. On each screen it points at the field to fill and the button to press, one step at a time, so you can finish the flow without training. It runs on the real screens, not a video.
- One screen at a time
- Points at the field and the button
- On the real ERPNext screens
Set up for your business
The demo shows the plain flow. In a real project we set it up to how you work.
- A warehouse per job worker
- Bills of materials for subcontracted items
- Delivery challans for material sent out
- Scrap and unused material coming back
- Batch tracking through job work
See the whole journey
Flows that go with it
Questions about this flow
In ERPNext, yes: the purchase order carries the job-work charge, and the subcontracting order made from it lists the material you supply.
Yes. Their warehouse shows what you've sent and not yet had back.
At the cost of the material used plus the job-work charge on the order.
Record it as a return of supplied material against the subcontracting order; it comes back into your stock.