Distribution ERP · India
One stock figure, every godown, every branch.Distribution ERP for Indian distributors, wholesalers and traders
Buying, godowns, dealer orders and collections on one ERPNext system — with the orders your credit rules shouldn't let through, stopped.
Free 30-minute call · No sign-up, no card, no account for the demos
Four warehouses on one stock figure, live in twelve weeks. Read the case
Where does it leak?
Your chain, station by station. Tap the one that leaks to see it running.
An order, travelling your chain.
A dealer orders on their own
Tick what you run. See what it takes.
Tick what you run
Tick what your business actually does. You get three lists: what runs as it comes, what we configure, and what still needs an app beside it.
Runs as it comes
the parts of this that ERPNext already does
We configure or build it
the work we'd do on your rules
Needs an app beside it — and why
where we'd be honest and put an app beside it
Your setup: 2–4 godown(s) · 50–250 parties
Buy and reorder
- Stock dips below its minimum and the request makes itself, godown by godown.
- Suppliers quote in their own portal, and you order from the quote you picked.
- What is on order already counts, so nobody orders it twice.
See it run
Our playbooks
- ERP for Distributors & Wholesalers in India: 2026 Buyer's Guide10 min read
- ERPNext for Trading & Wholesale Businesses (2026): A Practical Guide8 min read · inside: Trader Profile Fit
Goods in
- The delivery is checked against the order before it is stored.
- Batch and expiry are taken at the gate, not reconstructed later.
- A failed check sends the goods back and adjusts the supplier's bill.
See it run
Goods arrive and get checked
A bad delivery goes back
Our playbooks
- ERPNext for Trading & Wholesale Businesses (2026): A Practical Guide8 min read · inside: Trader Profile Fit
Godowns and branches
- One stock figure across every godown, branch and transit.
- A transfer between your own godowns carries its own document and its details.
- Count the shelves with a phone while you keep trading.
See it run
Stock moves to another branch
Count the shelves without closing
Our playbooks
- ERPNext for Trading & Wholesale Businesses (2026): A Practical Guide8 min read · inside: Trader Profile Fit
- How to Track Primary & Secondary Sales in ERPNext (2026)13 min read
The dealer's order
- Dealers order themselves, at the rate list that is theirs.
- The rep books the shop's order at the right price, from the shop.
- An export order takes their currency and their tax rules, in one set of books.
See it run
A dealer orders on their own
An order taken in the customer's shop
Selling abroad, in their currency
Where the demo stops: A rep's beat plan and journey tracking are not in the live demo yet — today we run the ordering, and say plainly where a field app earns its place.
Our playbooks
Credit and limits
- A credit limit lives on the party or the group, and is checked when the order is submitted.
- What is outstanding and how late it is sit on the same screen as the order.
- Who may release an order over the limit is a named role, not a phone call.
See it run
A dealer orders on their own
An unpaid invoice gets collected
Where the demo stops: The demo parties carry no credit limit, so the live demo shows the order, not the block — we set the limits with you at go-live.
Our playbooks
Pick and dispatch
- The pick list says what to take and from which godown.
- What leaves is what was picked, and stock moves as it goes.
- A return comes back into stock with its refund posted.
See it run
An online order, start to finish
Today's delivery, tracked
A return, handled cleanly
Where the demo stops: Freight tracking across carriers is its own job, on the logistics page.
Our playbooks
- ERPNext for Trading & Wholesale Businesses (2026): A Practical Guide8 min read · inside: Trader Profile Fit
Collect
- An overdue bill flags itself and the reminder goes out on its own.
- The bank statement matches its invoices; you review the odd one.
- Party-wise outstanding is one screen, by branch and by age.
See it run
An unpaid invoice gets collected
The bank statement matches itself
Our playbooks
Schemes, claims and the owner's view
- Slab and free-goods schemes are pricing rules, not a quarterly spreadsheet.
- Sales, cash and stock on one screen, sliced by branch.
- Secondary sales are modelled as a warehouse tree, so sell-out can be reported beside sell-in.
See it run
The owner's morning check
Where the demo stops: Scheme and claim reconciliation, and capturing what stockists sold, are configuration work on your own rules — they are not in the live demo yet.
Our playbooks
- How to Track Primary & Secondary Sales in ERPNext (2026)13 min read
- ERPNext for Manufacturers & Distributors in Bangalore (2026)8 min read · inside: Bangalore SME Fit Check
All 23 distribution playbooksERP for distributors and wholesalers in IndiaEvery live demo
Start from what you run today.
We work with the system you have. Pick it and see the first step.
One main system
A mix, or nothing yet
Pick what you run, and we'll show the first step.
Tally
Keep Tally for the books while godown stock, party rates and credit move across; the tie-out is checked both ways.
Busy, Vyapar or Marg
Masters, opening stock and party balances come across; the godown structure is designed first.
Zoho, Odoo, QuickBooks or Xero
Books stay or move, your call; stock, orders and credit come into one system either way.
SAP Business One
You can stay on B1 and we support it, or move; either way the dealer and godown side runs on one ledger.
SAP ECC or S/4, Oracle, Microsoft
We read what you have and give a second opinion before anyone proposes a move. We don't implement those suites.
Software built for us
What it does well we keep; the rest becomes forms and reports in one system, with its data moved.
ERPNext, and it hurts
A ₹4,999 declutter audit first: what was over-built, what is unused, what to fix in which order.
Refundable within 7 days if work hasn't started, otherwise adjusted in your bill.
Books in Tally or Zoho, the rest in Excel
The trackers are the real system: they become forms with their data imported, beside the books you keep.
Several apps that don't talk
One of them becomes the record; the others feed it or go. We draw that before anyone quotes.
A store plus books
The storefront's orders arrive as orders; stock and dues answer in one place.
Spreadsheets and email
Build first, pay if you like it: we build one real flow of yours, and you watch it and its cost.
Build first, pay if you like it. Refundable within 7 days if work hasn't started.
Order books and godown registers
Build first, pay if you like it: one godown, one party set, one flow, live before you commit.
Build first, pay if you like it. Refundable within 7 days if work hasn't started.
Nothing yet, we're starting
Build first, pay if you like it: the buying and selling flow on one record from day one.
Build first, pay if you like it. Refundable within 7 days if work hasn't started.
Not sure
Five questions and you'll see what fits, with the flow that proves it. The call is free.
Distributors already running on it.
Retail and distribution · Splendx
Four warehouses, one order flow
- to go-live
- 12 wks
- warehouses on one stock figure
- 4
- Before
- Email orders, WooCommerce
- Now
- Medusa B2B + ERPNext
Delivered 2026.
Apparel manufacturing · Risitex (brand: Lamongie)
A clothing exporter's dealers and shoppers on one platform
- custom modules
- ~30
- channels: export, bulk, retail
- 3
- Before
- Separate dealer and retail pricing
- Now
- Medusa.js 2.0 + ERPNext
Module count read from the codebase.
One stock figure from godown to branch.
How it fits together
One system, mapped
Godowns, dealer orders and collections draw one stock figure. A reference picture: the map shows what each branch and dealer connects to.
Questions distributors ask us.
One that holds godown stock, party-wise prices, credit control, collections and GST in a single system, rather than a billing tool with spreadsheets around it. ERPNext does all of that as open source, with no per-user licence, so the cost sits in the implementation rather than in seats. We implement it and run it afterwards.
Yes. Every godown, branch and in-transit location is a warehouse in one ledger, so a stock figure is the same figure everywhere. A transfer between your own godowns carries its own document and its details. You can count one godown's shelves with a phone while the rest of the business keeps trading. See the branch transfer running.
A credit limit sits on the party or the customer group and is checked when the order is submitted; who may release an order above it is a named role rather than a phone call. Outstanding and overdue days show on the same screen. Our demo parties carry no limit, so the demo shows the order, not the block.
Rate lists are standard: each party or group gets its own, applied when the order is made. Slab discounts and free-goods schemes are pricing rules we write with you from your own scheme sheets, so they apply themselves instead of being worked out each quarter. Claim reconciliation is configuration work, and we scope it before we start.
Both, with work. Primary sales are what you ship and they are already in the system. Secondary sales — what your stockists sold on — are modelled as a warehouse tree with a capture method per stockist, then reported beside sell-in. Our playbook sets out the methods step by step and what each one costs you in effort.
Often, yes, and we will say so. Beat plans, journey and GPS tracking and van stock are what a field app does well; the orders, the stock, the credit and the books belong in one system behind it. We run that system of record and integrate the field app, rather than pretending one tool does both.
Keep Tally if it suits you. What usually breaks first is everything around it: godown stock in sheets, party rates in another, schemes in a third, and nobody agreeing on outstanding. We move the stock, orders, credit and collections into one system and bring your trackers in as forms, with their data.
One. Each registration is its own company inside the same system, with one view across them for the owner, so a consolidated picture does not need a spreadsheet. Invoices, returns data and the documents a dispatch needs are produced in the same place as the invoice. We set that up as part of the go-live.
It depends on godowns, how clean your item and party data is, and whether a dealer portal is in the first phase. Splendx went live on four warehouses with one stock figure in twelve weeks. We write the scope and the sequence down before anything starts, and you can see each step running first. Price it by stage.
We do, if you want us to. Support and AMC cover the system, the integrations and the reports, and hosting can be ours or yours. You own the data and the code either way, because it is open source. Nothing locks you to us. What support covers.
Yes. Slab discounts and free-goods schemes are written as pricing rules from your own scheme sheets, so they apply themselves when the order is made instead of being worked out again each quarter. Claims against them are reconciled as configuration work we scope with you first. How a given scheme is treated for tax is a question for your own accountant.