Low stock reorders itself
You end witha purchase order sent
4 screens · about 6 min
For purchase team, stores
Buying · ERPNext live demo
A bad delivery goes back: a live ERPNext demo
From Purchase Receipt to Purchase Invoice, on the real ERPNext screens of a demo company, with a guide on each step.
- No sign-up
- No card
- No account
Purchase Receipt
- Company
- Mith Demo Traders
- Step
- 1 of 3
What arrived from the supplier, line by line against the order; accepted goods go into stock.
You end with a supplier bill booked3 screens · about 5 minFor Purchase team, storesFits Manufacturing
What this flow is
Part of a delivery fails inspection. The bad goods have to go back, and the supplier's bill has to cover only what you kept.
Here the receipt splits each line into accepted and rejected, and the rejects wait in their own warehouse. A return against the receipt sends them back, and the purchase invoice is made for the accepted quantity only.
Before and after
| Without it | With it |
|---|---|
| Rejects mixed in with good stock | Rejects held in their own warehouse |
| Returns arranged by phone, not recorded | A return against the receipt |
| The bill paid in full anyway | The bill covers only what was accepted |
| No record of which supplier fails | Rejections on record per supplier |
Screen by screen
Each step is a real ERPNext screen in the demo company. FlowMentor points at what to fill in.
Purchase Receipt
What arrived from the supplier, line by line against the order; accepted goods go into stock.
Purchase Return
The rejected goods going back to the supplier, as a return against the receipt.
Purchase Invoice
The supplier's bill, made from the receipt, so each line matches what was ordered and received.
Inside the demo company
Mith Demo Traders, a made-up company that makes and sells kettles and toasters. It isn't GST-registered, so its documents carry no tax.
5 of the 50 steel bodies failed the check and are already in the Rejected warehouse; you send them back and bill the rest.
You're signed in as a demo visitor. Nothing is emailed, and what you make is removed 15 minutes after you finish.
Who uses it
And what each of them gets from it.
Quality
Records what failed on the receipt itself.
Stores
Keeps rejects apart and sends them back on record.
Accounts
Pays only for what was kept.
A guide on every screen
FlowMentor is our guide app for ERPNext. On each screen it points at the field to fill and the button to press, one step at a time, so you can finish the flow without training. It runs on the real screens, not a video.
- One screen at a time
- Points at the field and the button
- On the real ERPNext screens
Set up for your business
The demo shows the plain flow. In a real project we set it up to how you work.
- A warehouse for rejected goods
- Inspection templates and pass rules
- Debit notes for goods returned after billing
- Supplier scorecards
- Return reasons
See the whole journey
Flows that go with it
Questions about this flow
Make a debit note: a purchase invoice marked as a return against the bill, so you owe the supplier less.
They sit in the rejected warehouse, apart from usable stock, until they're returned.
Yes. ERPNext's supplier scorecard scores suppliers on criteria you choose, such as rejected quantities.
In ERPNext the return is a purchase receipt marked as a return and linked to the original; submitting it takes the goods out of the rejected warehouse.