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ERPNext Cost Calculator
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Estimate your ERPNext implementation and hosting cost in India for 2026. ERPNext is open source, so there is zero licence fee — you pay a one-time implementation plus hosting. Adjust the inputs for a live estimate, then get the full breakdown by email.
| What goes into your build | What you get | One-time | |
|---|---|---|---|
| Platform foundationcharged once, in every build | Frappe site setup, users, roles & permissions, print formats, base training and go-live support — charged once, shared by everything below | ₹1.0L | |
| Departments — the core | |||
| Accounting & Bookserpnext · Accounts | Chart of accounts, invoicing, payments, bank reconciliation — adds your country's statutory pack below | ₹1.2L | |
| CRMerpnext · CRM / Frappe CRM | Leads, deals, pipeline and follow-ups | ₹80k | |
| Sellingerpnext · Selling | Quotations, sales orders, pricing rules, delivery notes | ₹70k | |
| Buyingerpnext · Buying | Purchase orders, supplier quotations, vendor bills | ₹60k | |
| Stockerpnext · Stock | Warehouses, batches/serials, barcode, reorder levels | ₹90k | |
| Manufacturingerpnext · Manufacturing | BOM, work orders, MRP, subcontracting, shop floor | ₹3.0L | |
| Qualityerpnext · Quality | Inspections, non-conformance, quality actions | ₹60k | |
| Maintenanceerpnext · Maintenance | Preventive schedules and visits for machines and assets | ₹50k | |
| Assetserpnext · Assets | Asset register, depreciation, capitalisation, disposal | ₹60k | |
| Subscriptionserpnext · Accounts | Recurring billing, retainers, renewal invoices | ₹60k | |
| HR & Payrollhrms (Frappe HR) | Payroll runs, statutory deductions, leave, attendance, self-service | ₹1.5L | |
| Projectserpnext · Projects | Tasks, timesheets, project costing and billing | ₹70k | |
| Helpdeskhelpdesk | Tickets, SLAs, complaints and warranty tracking | ₹60k | |
| POS & Retailerpnext · POS | Counter billing, offline mode, hardware integration | ₹1.0L | |
| eCommercewebshop / Medusa | Online store synced with stock, price lists and orders | ₹1.8L | |
| Interfaces, apps & analytics | |||
| Polygin — WhatsApp Businesspolygin | Catalogue, orders, confirmations and dispatch updates in chat (polyg.in) | ₹80k | |
| Email & Campaignserpnext · Email + Mautic | Quotes, invoices and offers out; replies file on the right record | ₹50k | |
| SMS & Alertscustom gateway | OTPs, payment reminders and delivery alerts, automated | ₹30k | |
| Live Chat & Botraven + AI | Routine questions answered day and night, escalation to a person | ₹70k | |
| Telecallingtelephony | Click-to-call with every call logged on the customer record | ₹50k | |
| Websitebuilder | Public face — catalogue, prices, enquiry forms | ₹70k | |
| Customer Portalerpnext · Portal | Customers see their own orders, invoices and complaints | ₹50k | |
| Customer Mobile Appcustom (React Native) | Your store or portal as a native iOS + Android app | ₹2.5L | |
| Marketplacesecommerce_integrations | Amazon, Flipkart, ONDC selling from the same stock figure | ₹1.0L | |
| Payment Gatewayspayments | UPI, cards, COD and EMI landing on the right invoice | ₹40k | |
| Loyalty & Offerserpnext · Selling | Points, coupons and referrals across every channel | ₹60k | |
| Field Sales Appcustom mobile | Reps take orders at the counter, priced and stock-checked | ₹1.2L | |
| Warehouse Scannererpnext · Stock + scanner | Scan to pick, pack and count on handhelds | ₹70k | |
| Approvals & Workflowsfrappe · Workflow | Discounts, POs and leave follow the rules you set | ₹40k | |
| Supplier Portalerpnext · Portal | Suppliers quote directly; you compare side by side | ₹80k | |
| Dealer Portalcustom portal | Dealers self-order at their own prices, any hour | ₹1.2L | |
| Logistics & Shippingcustom integration | Book pickups, print labels, track deliveries | ₹70k | |
| Branches & Franchiseserpnext · multi-company | Every location on one system with its own stock and books | ₹80k | |
| Connected Systemsn8n + REST | Partner systems exchange documents automatically | ₹90k | |
| Business Intelligenceinsights | Slice any number by branch, product, customer, salesperson | ₹90k | |
| Forecasting & Replenishmenterpnext · Stock + insights | What to buy and make next month, from what actually sold | ₹60k | |
| AI Assistantcustom (LLM) | Ask a plain question, get the answer from your own data | ₹90k | |
3 blocks selected — pick 4+ blocks and a multi-block efficiency discount kicks in.
No per-user licence, ever — this only prices extra training and rollout effort.
Only affects cost when Accounting is in scope.
Data migration
Customisation level
Hosting
Fixes, updates, statutory patch upgrades and support — charged yearly as a percentage of the one-time build.
Beyond ERPNext (separate services)
Estimated implementation
₹5.9L–₹8.3L
one-time · zero licence fee
Hosting / year
₹1.4L–₹1.8L
AMC / year
₹1.1L–₹1.5L
Go-live
9–12 weeks
Phase-wise breakup
How the engagement is delivered and invoiced.
Discovery & blueprint (free for India)
Process mapping, gap analysis, solution blueprint and a fixed-scope SOW
Free
~2 wk
Configuration & build
Blocks configured, workflows, roles, print formats
₹2.5L–₹3.5L
~4 wk
Data migration & integrations
Masters, balances, history and third-party connections
₹1.0L–₹1.4L
~2 wk
UAT & training
Test cycles with your team, fixes, and user training
₹1.4L–₹1.9L
~2 wk
Go-live & hypercare
Cutover, parallel run and close support after launch
₹1.1L–₹1.5L
~2 wk
Included for India
India — GST & e-Invoicing
- GSTR-1 / GSTR-3B return preparation
- e-Invoicing with IRN + QR via the IRP
- e-Way bill generation
- TDS / TCS tracking and certificates
india_compliance
What determines ERPNext implementation cost?
ERPNext implementation cost in India is driven by scope, not licences, because the software is free and open source. The largest cost drivers are the number of modules (manufacturing adds the most), the volume and cleanliness of data to migrate, the level of customisation, and the number of legal entities or GSTINs you run. User count affects configuration and training effort but carries no per-seat fee — the defining advantage over proprietary ERP.
If you are still comparing options, see ERPNext vs Zoho and how to choose an ERPNext partner.
Frequently asked questions
How much does ERPNext cost in India?
ERPNext has zero software licence cost because it is open source; you pay a one-time implementation fee plus hosting. For a typical mid-market Indian operator, implementation runs in the low single-digit lakhs and managed hosting ₹1.5–9.6 lakh per year, with on a structured timeline. The exact figure depends on users, modules, entities, data migration and customisation — which this calculator estimates.
Does ERPNext charge per user?
No. ERPNext is open source with zero per-user licence fees, so adding users does not add software cost. Your recurring cost is hosting plus optional support. This is the biggest cost difference between ERPNext and proprietary suites like SAP, Zoho or Odoo Enterprise, which bill per seat every month.
Is this ERPNext cost estimate a quote?
No — the calculator gives an estimate anchored to MithTech's published ranges (₹2–25 lakh implementation, ₹1.5–9.6 lakh/year hosting, 6–10 week go-live), not a binding quote. Real scope is confirmed in a free discovery call where requirements, integrations and data migration are pinned down before any price is committed.
What drives ERPNext implementation cost the most?
The biggest cost drivers are the number of modules (manufacturing adds the most), the volume and cleanliness of data to migrate, the level of customisation, and the number of legal entities or GSTINs. User count matters less than with proprietary ERP because ERPNext has no per-user fee — it mainly affects configuration and training effort.
Want the exact number for your business?
I'll turn this estimate into a fixed-scope quote after a free 30-minute scoping call — no lock-in, full data ownership.
Request a scoped engagement