Journey · Buying

Low stockreorders itself

Stock dips below minimum, suppliers quote in their portal, and the chosen one gets the order.

4 steps

Step by step

Step 1
Below minimum: a requirement
Stock drops below your minimum and the system raises the requirement itself, so you hear about it before the shortage happens.
Requirement · Stock → Buying
Step 2
Suppliers asked to quote
Your suppliers see what you need in their own portal and quote directly.
RFQ · Buying → Supplier Portal
Step 3
Quotes compared side by side
The quotes come back side by side, so you compare prices and approve one instead of digging through email.
Supplier quote · Supplier Portal → Buying
Step 4
The order goes to the winner
The purchase order goes to the chosen supplier's portal and reaches them on WhatsApp, where they actually read. They confirm quantities and dates.
Purchase order · Buying → Supplier Portal + Purchase order · WhatsApp → Supplier Portal

Live on ERPNext

The demo opens on a demo company in a new tab. You make, in order: Material Request → Request for Quotation → Supplier Quotation → Purchase Order.

Goods arrive and get checked
The delivery is scanned in, inspected and stored by batch, and the order already knows.
A bad delivery goes back
A failed check sends the goods back to the supplier, and the bill follows.
The supplier's bill, matched and paid
The bill arrives in the portal, matches the order and receipt, and is paid.